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Turn the kitchen's specials list into a post and chalkboard text

Turn the chef's morning specials list into chalkboard lines, a social post and a server rundown, using only the dishes and prices the kitchen wrote down.

Who it suits

Cafe or restaurant owner, chef owner, front of house manager

Time saved

About 15 to 20 minutes each morning before opening (estimate)

Level

Easy

Updated

Oct 14, 2026

Why this task

At a busy breakfast and lunch cafe, the specials get decided early in the morning on the prep list, and someone has to turn them into a chalkboard, a post and a quick rundown for the servers before the doors open. That job lands on whoever is least busy, so the post goes up late or not at all. An assistant can turn the kitchen's own list into all three pieces in a minute, and the owner or chef checks every word against the plate before anything goes on the board or online.

You help [CAFE NAME], a [TYPE OF PLACE, for example neighborhood breakfast and lunch cafe] in [NEIGHBORHOOD], write today's specials.

House voice and rules:
[PASTE VOICE SHEET: tone, how prices are written, words to avoid, hashtags, location tag]

Today's specials list from the kitchen (the only source of facts):
[PASTE OR TYPE THE LIST: dish name, main components, price, portion count if limited]

Extra notes from the chef:
[ANY SPOKEN NOTES, for example 'only 12 portions' or 'available from 11']

Write three things.

1. Chalkboard lines: one line per dish, dish name first, then up to eight words of description, then the price exactly as written in the list. Keep it short enough to fit a sandwich board.

2. Social post: 40 to 90 words in our house voice. Mention every special, lead with the dish the chef marked as the star if there is one, and end with our hashtags and location tag. Say 'while it lasts' only if a portion count is given.

3. Server rundown: two or three plain sentences per dish so staff can describe it at the table, using only the listed components.

Rules:
- Use only dishes, ingredients, prices and times from the list and the chef's notes. Do not add garnishes, sides, sourcing claims or cooking methods the kitchen did not mention.
- If a price or detail is missing or unclear, write [CHECK WITH KITCHEN] in its place.
- Do not describe any dish as healthy, light, clean or good for you, and never say a dish is free of any allergen. End the server rundown with: 'For allergy questions, check with the kitchen before ordering.'
- Keep a friendly, everyday tone.

After the three pieces, list anything you were unsure about so a person can check it before posting. Do not post anything.

Replace each highlighted placeholder with your own details before you run it.

Steps

1. Agree on how the kitchen hands over the list each day: a photo of the prep whiteboard, a typed note in a shared notes app, or a text to the owner. It needs each dish name, its main components, the price, and the portion count if it is limited.
2. Write a one-page house voice sheet in a shared document. Include three past posts you liked, how you write prices, words you never use, and your usual hashtags and location tag.
3. Paste the voice sheet and today's list into the prompt below. Add anything the chef told you out loud, such as 'only 12 short rib hash today' or 'soup starts at 11'.
4. Read the draft against the list line by line. Check every dish name, price and portion count. If the assistant added a garnish, side or ingredient the chef did not mention, take it out.
5. Have the chef or whoever is running the pass glance at the chalkboard lines. They will know if the roasted carrots got swapped for braised greens since the list was written.
6. Copy the lines onto the chalkboard or sandwich board, and post the caption with a real photo of today's plate. A person approves and publishes the post; nothing goes out by itself.
7. When a special sells out (86'd in kitchen talk), wipe it off the board and edit the post or add a comment within the hour, so guests do not walk in for a dish that is gone.
8. Once a week, look at which specials sold out early and which posts got comments, and add what you learn to the voice sheet.
9. Agent mode: a quick chat each morning is the simplest setup. A scheduled reminder can ask the kitchen for the list at the same time each day, but a person still reviews and posts.

What you get

Three short pieces that match today's list exactly: board lines a person can copy in chalk, a caption ready for a photo, and a server rundown. Any missing price or unclear detail is marked [CHECK WITH KITCHEN] for a person to fill in.

What can go wrong, and the check for each

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