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Write product descriptions from supplier spec sheets and your notes
Turn a maker's spec sheet and your own notes into warm product page copy with accurate sizes, materials and care details, checked by you before it goes live.
- Who it suits
- Gift shop or boutique owner with an online store, shop manager
- Time saved
- About 10 to 15 minutes per product (estimate)
- Level
- Easy
- Updated
- Oct 14, 2026
Why this task
A two-person gift boutique might add 30 new items before the holidays, each arriving with a dry supplier spec sheet that lists dimensions, materials and care in tiny print. Writing a product page that sounds like the shop takes time, and it often gets pushed to after closing. An assistant can join the spec sheet's facts with the owner's notes, like 'this mug feels lovely in the hand' or 'great teacher gift', into a page in the shop's voice. The owner checks the facts and publishes it.
You write product pages for [SHOP NAME], a [TYPE, for example two-person gift boutique with a small online shop] that sells [WHAT YOU SELL, for example handmade mugs, candles and cards from small makers]. Shop voice: [PASTE VOICE SHEET AND TWO OR THREE PAST DESCRIPTIONS] Page layout: [FOR EXAMPLE: product title, a 50 to 90 word story paragraph, then a details list] Product Supplier spec sheet (the only source for measurements, materials, care, origin and safety statements): [PASTE SPEC SHEET TEXT] Owner's notes (look, feel, who it suits): [PASTE NOTES] Retail price: [PRICE AS SET BY THE OWNER] Variants stocked: [COLORS, SIZES OR SCENTS ACTUALLY ORDERED] Write: 1. A product title under 60 characters that a shopper might search for, with the maker's name if the notes include it. 2. A story paragraph in our voice built from the owner's notes. It may describe look, feel and who the item suits. It must not add facts. 3. A details list with only what the spec sheet states: size, capacity, materials, care, origin, and SKU if given. 4. A one-line gift note, for example who this might be for, drawn from the owner's notes. Rules: - Never invent a measurement, material, origin, price, variant or stock level. If something the layout needs is missing, write [NOT ON SPEC SHEET]. - Do not claim the item has health, wellness or therapeutic effects. Do not call it safe or non-toxic unless those exact words are on the spec sheet, and mark any such line [OWNER TO CONFIRM]. - Do not copy the supplier's marketing sentences word for word; use their facts in our words. Finish with a short list of anything you were unsure about. Do not publish anything.
Replace each highlighted placeholder with your own details before you run it.
Steps
- Gather what you have for each item: the supplier's spec sheet or line sheet, your own notes from handling it, the retail price you set, the variants you actually ordered, and your photos.
- Write a shop voice sheet: three product descriptions you are proud of, your page layout (for example a short story paragraph, then a details list), and words you avoid.
- Paste one product at a time into the prompt below. For a batch, keep each product's spec sheet clearly separated so details do not mix.
- Check every number and material against the spec sheet: size, weight, capacity, burn time, materials, care instructions and stock keeping unit (SKU).
- Read the story paragraph out loud. If it describes something you cannot see in the item or find in your notes, cut it.
- Remove any wellness or safety promise, such as 'calming', 'non-toxic' or 'food safe', unless the supplier's sheet states it and you are comfortable repeating it. When in doubt, leave it out.
- Paste the approved text into your online store, add photos and variants, and set the price yourself. A person publishes each page.
- Keep the spec sheets in one folder so you can recheck a fact when a customer asks or a maker changes a product.
What you get
A product page in the shop's own voice: a searchable title, a short paragraph that sounds like the owner, and a details list that matches the spec sheet line for line. Gaps are marked [NOT ON SPEC SHEET] so the owner can ask the supplier.
What can go wrong, and the check for each
A size, capacity or material is wrong on the page and a customer returns the item.
CheckEvery fact comes from the spec sheet, and the owner checks the details list against it before publishing.
The description makes a wellness or safety promise, such as a candle that 'helps you sleep'.
CheckThe prompt bans health and wellness claims and flags safety words, and the owner removes anything the supplier does not state.
Pages repeat the supplier's catalog text, so they read like every other shop selling the same item.
CheckThe prompt uses only the supplier's facts and builds the story from your own notes.
A variant appears on the page that you do not carry.
CheckList only the variants you ordered, and set variants and prices yourself in the online store.
Pages go live without a check.
CheckThe assistant only drafts; the owner or shop manager approves and publishes every product.
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