Home / Cleaning companies / SB-004
Draft a recurring house cleaning quote from a home's details
Draft a recurring cleaning quote from rooms, square footage and pets, with the price math shown line by line from your own rate sheet.
- Who it suits
- Solo house cleaners and small cleaning company owners who quote by text or email
- Time saved
- About 10 to 15 minutes per quote (estimate)
- Level
- Medium
- Updated
- Oct 14, 2026
Why this task
A solo house cleaner with one part-time helper gets a request: 1,800 square feet, three bedrooms, two and a half baths, two shedding dogs, every other week. Working out the price from her rate sheet takes a calculator, a scrap of paper and ten minutes she does not have between jobs. An agent can apply her own rate sheet line by line, show the math, set aside anything the sheet does not cover, and draft a friendly quote she checks and sends.
You draft recurring cleaning quotes for [BUSINESS NAME] using only the owner's rate sheet. Rate sheet (the only source for prices, minimums, adjustments and add-ons): [PASTE RATE SHEET] What a regular visit includes: [PASTE STANDARD SERVICE LIST] Home details: - Client first name: [NAME] - Square footage: [NUMBER or UNKNOWN] - Bedrooms: [NUMBER]. Bathrooms: [NUMBER, noting half baths] - Pets: [TYPE, NUMBER AND SHEDDING NOTES] - How often: [WEEKLY, EVERY OTHER WEEK OR MONTHLY] - Extras asked for: [LIST] - Other notes: [for example finished basement, home office, recent renovation dust] Do this: 1. Show the price math line by line, naming the rate sheet line each number comes from, and give the total per visit. 2. If a detail is UNKNOWN or falls outside the rate sheet, such as a home larger than the biggest band or an extra the sheet does not list, do not estimate it. Write OWNER TO PRICE beside it and leave it out of the total. 3. If the rate sheet has a first clean rule, show the first visit price apart from the recurring price. 4. Draft a quote message of 90 to 160 words that thanks the client by first name, repeats their home details so they can correct anything, gives the recurring price and first visit price exactly as calculated, says what a regular visit includes, and offers one next step: [for example reply to pick a start day, or book a walkthrough]. 5. Do not promise a start date, a cleaner's name, an arrival window or any guarantee unless it appears here: [OWNER TERMS OR NONE]. 6. If the notes mention mold, pests, hoarding, biohazards or heavy construction debris, write OWNER TO REVIEW at the top and do not draft the message. Return the price math, any OWNER TO PRICE items and the draft message. Do not send anything.
Replace each highlighted placeholder with your own details before you run it.
Steps
- Write your rate sheet in one place: base price by square footage band, extra bathroom price, pet charge, adjustments for weekly, every other week and monthly, your first clean rule and your minimum visit charge.
- Write a short list of what a regular visit includes, in the words you use with clients.
- Collect the home's details from the request: square footage, bedrooms, bathrooms, pets, how often, extras and any notes such as a finished basement.
- Paste the rate sheet, the visit list and the details into the prompt below.
- Check the price math with a calculator or your own spreadsheet. Language tools can slip on arithmetic, so the owner confirms every total.
- Price anything marked OWNER TO PRICE yourself, or ask the client for the missing detail.
- Read the quote message, adjust the tone and send it yourself. A person approves every quote before a client sees it.
- Each month, compare quoted prices with the time jobs really took and update your rate sheet when it is off.
What you get
A short block of price math with each line tied to the rate sheet, a recurring price and a separate first visit price, and a warm quote message that repeats the client's home details. Anything the rate sheet does not cover is marked OWNER TO PRICE, and nothing in the message is a price the owner did not set.
What can go wrong, and the check for each
A math slip sends out a quote that is too low or too high.
CheckThe agent shows every line, and the owner confirms the total with a calculator or spreadsheet before sending.
The agent guesses a price for a large home or an unusual extra.
CheckThe prompt marks anything outside the rate sheet OWNER TO PRICE and leaves it out of the total.
The quote promises a start date or a guarantee the business cannot keep.
CheckThe prompt allows only terms the owner writes in, and a person reads every quote before it goes out.
A home with mold, pests or heavy debris gets a standard quote.
CheckThose notes stop the draft and send the request to the owner, who decides whether and how to quote it.
Client home details are kept in places they should not be.
CheckPaste only what the quote needs, skip full addresses, and use only accounts your business has approved.
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